Optimus is an AI-driven SaaS Platform, offering full customization to facilitate seamless reconciliation of banking transactions. With Optimus, streamline your financial operations effortlessly.
The interactive and intuitive dashboard provides comprehensive insights, detailed variance analysis, and precise data reporting for users.
The ETL engine of Optimus can be tailored to extract, load, and transform data from diverse sources and formats, such as: Billing systems ERPs, Gateway transaction files, Processor/Network files, Bank deposit files, and Flat files.
Instead of serving as a standalone system, Optimus fosters synergy between existing applications and payment systems for users. Optimus thus offers a comprehensive platform for configuring and executing reconciliation setups.
About Optimus
Optimus is an AI-driven SaaS Platform, offering full customization to facilitate seamless reconciliation of banking transactions. With Optimus, streamline your financial operations effortlessly.
The interactive and intuitive dashboard provides comprehensive insights, detailed variance analysis, and precise data reporting for users.
The ETL engine of Optimus can be tailored to extract, load, and transform data from diverse sources and formats, such as: Billing systems ERPs, Gateway transaction files, Processor/Network files, Bank deposit files, and Flat files.
Instead of serving as a standalone system, Optimus fosters synergy between existing applications and payment systems for users. Optimus thus offers a comprehensive platform for configuring and executing reconciliation setups.
Setting up Organization
Introduction
While working with Optimus, as per your organizational hierarchy Optimus provides end-to-end management of User accounts. This involves login, authentication, user profiles, access management of features in Optimus. Thus, based on your team member designation you can create, edit, delete the User Profiles, Roles and Groups as per your requirement.
With Optimus you can also manage user profiles under multi-tenant architecture. As Parent institution user you can manage User accounts of your tenants/customers by selecting and switching between tenants.
Description
The initial user profiles required for your organization are created by the Optimus team and from there onward you can continue to manage User accounts as per your requirements.
- Managing a User
As a User you avail multiple features of Optimus for reconciliation related tasks. The Role assigned to a User defines which features a User has access to. You can create new or edit existing User profiles as per your organizational need. Within each User profile you can manage the roles, Groups, individual Sources and Canvas assigned to the User based on their designation in the team.
- Managing a Role
In Optimus a User’s access to features is dependent on the Role that is assigned to the User. For example, a Manager or Team Lead in an organization would require all access and permissions to all features of Optimus hence a role of Lead or Manager can be created which will have all access permission using Role feature in Optimus.
You can create new or edit existing roles based on your team hierarchy and as per your requirements.
- Managing a Group
While working with Optimus Users create Sources that represent the transaction record files. Thus, after considerable use of the application, the Optimus application will contain a list Sources. But generally, a User doesn’t require or utilize all the Sources available in the application. Hence, using Group functionality, a set of selective Sources can be created which the User needs and this Group will be assigned to the User.
Group is a custom-collection of Sources (Data-Sources) that are created by the Users as per requirements. Groups are created in Parent-Leaf type hierarchy which means the groups are created as Business Units and their Sub-Units. Hierarchy in visual format using Visual View.
- Miscellaneous
With Optimus you can also customize following display setting features –
You can configure the date formats that are displayed at different screens in Optimus application.
While displaying large numbers in Optimus application, you can set-up their notation and scale.
You can configure the start day of a week (for date) while creating customized widgets.
Data Preparation
Introduction
With Optimus, build your intelligent back office eco-system for transactions reconciliation and accounting purposes. You can swiftly create setup for your transaction record files and for their reconciliation. Get a comprehensive view of your record files on a user-friendly Canvas within the confines of Payment flow.
Description
Easily create and save the structure of your transactions file format or simply select from the pre-built source formats. You can also create tags within Sources to view reports based on the tags. User friendly visual medium of drag and drop to set up Sources in Optimus.
Canvas as a visual medium to view all the sources and reconciliations done between sources. Canvas provides you with the visual representation of Sources and Recon configured in Optimus. Source related details can be directly accessed from canvas. With Canvas you get an overview of where your Sources stand in the payment flow.
Reconciliation (DI-Recon configuration and execution)
Intro
Optimus enables simplified ways of performing financial reconciliations. Optimus provides a simple and easy process of creating Sources (transaction record files) and then creating rules as per your requirement to compare the transaction records between sources.
Description
For Reconciliation you need to first setup structure of your transaction files in Optimus (Specification & Data Ingestion) and Recon Rules. Then run DI and Recon to view the results. Below is the Sequence with which you can perform reconciliation of your transaction records files.
Specifications
Set up each data field in a transaction record. If required, you can also set up tags for reports.
Data Ingestion (DI)
Set up to read, verify and then write transaction record related data in Optimus. Optimus provides user friendly visual medium of drag and drop for DI setup. Optimus supports a wide range of file formats used in the payment domain.
Recon Rules
After Source Setup is done, set up recon rules as per your requirement. You can compare transactions one-one, one-many or many-many. You can filter transactions that need to be reconciled using guard condition and check credibility of data in transaction record using Validation. To compare the transaction Optimus provides Matching criteria and tolerance criteria features.
Execute DI & Recon
Ensure data Governance across organization. Process your transaction record files for Reconciliation. You can process instantly or create a periodic schedule for the same.
Ledgers
Introduction
With Optimus you can perform ledger accounting by recording and managing financial transactions within an organization. Features include journal entries, general ledger management, accounts payable and receivable tracking, and financial reporting capabilities.
Thus, based on your transaction record files you can create your customized setup to get accounting insights and reports.
Description
- GL (General Ledger) Master
To manage accounting of transactions first you need to configure accounts (generally based on the customer inputs). So, if you need to group or link certain transactions to a GL corresponding to the customer GL then you need to first configure such type of GL in Optimus application. You can create, edit, and delete a general ledger (GL) using this functionality.
- Journal Entry Rules
Once you have created/configured GL account under GL Master now you need to select the required transactions for accounting. For this you need to generate a logic or set of rules so that according to this logic/rules the transactions will be selected and considered for accounting. Journal Entry Rules allows you to configure this logic/rule.
- GL Runs
Once you have created the GL account and configured the Journal Entry Rules, now you need to execute the accounting for this GL account. To implement this GL Runs is used.
- GL Report
After successfully executing GL job then the respective account report gets created. To access this report GL Report is used.
- GL Canvas View
Once the GL accounts and their Journal entry Rules are configured successfully and the respective GL reports are generated. You can also view this status using the Canvas View for GL.
Analytics and Reporting
Introduction
Optimus helps to analyze and interpret transaction records based data. Get status insights on the operations performed by you and detailed insights on the transactions reconciled from your record files via user friendly reports.
You can examine patterns, trends, and metrics such as sales, volume, customer demographic, popular product/services and revenue generated.
With customized dashboard you can create and view reconciliation reports specific to your requirement.
Get any report on the fly and also accounting information. Create template of a report as per your requirement and schedule periodical report generation.
Description
- Dashboard Customization
With Custom Dashboard you get the ability to create your customized dashboard with respect to Reports, as per your requirement.
You can remodel the default design, which means you can resize a widget, add widget, delete widget or change the widget location throughout the default design template on Custom Dashboard screen.
You can also create your own custom widgets, and these can be selected in your custom Dashboard.
- Report Customization
Optimus provides you with the flexibility of creating reconciliation reports as per your requirements and then save this report format for future use. The saved reports can be scheduled to run automatically in a periodical manner.
Fees and Commissions
Introduction
Get reports based on your payment flow, fees, and commissions. With Optimus you can access payment information related to your business flow. Along with payments you will also be able to access reports related to fees and commissions that might be present in your Data-Source. Optimus helps you automate the calculation, tracking, and management of fees and commissions. It will also help you to streamline processes related to fee structures, commissions rates, payouts and reporting.
Description
- Payment Flow Overview
You can view the overall flow of payment through your Data-Sources. It basically lets you know when, where and how all the transaction payment is moving with the help of visual data-canvas and reports.
- Fees and Commissions
If you have fee related data in your Data-Source file, then this functionality allows you to view analysis specifically with respect to fees. You will be able to view Total Sales, Total Fees, and the Effective Fee Rate applied to the transaction. For a date range the fee summary is also generated by Optimus. Also, you can get fees reports by Source and Currency.
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1700 Montgomery St, San Francisco, California 94111
6470 E Johns Crossing Suite 160, Johns Creek, GA 30097
